Real Estate Executive Assistant (AUS211) in Austin, Texas For Sale
Real Estate Executive Assistant (AUS211)
We are looking for an experienced Real Estate Assistant to manage the day-to-day flow of business for a busy residential real estate agent.
You will be expected to 'own' this position meaning that you will take creative control and develop systems that work for you and the team. Although you will be assisting a real estate agent, this is an extremely independent position where you will be expected to 'take the reins' and 'manage up'.
As Executive Real Estate Assistant you will take full responsibility for all non-sales related duties. Your responsibilities will play an important role in clearing away distractions so that your agent can focus on generating new business and closing sales.
The adjectives that best describe our ideal candidate are: Smart, Self-Starter, SUPER Organized, and Tech-Savvy. If those adjectives describe you then we want to hear from you.
Primary job duties:
• Build, implement, and manage all systems for sellers, buyers, lead generation, database management, and back office support
• Oversee all listing files and listing marketing (flyers, e-blasts, brochures, online marketing, etc)
• Manage websites / blogsites and social media
• Manage contract-to-close process
• Create and maintain an operations manual that documents all systems and standards
• Coordinate the purchase, installation, and maintenance of all office and communications equipment
• Be the first point of contact in handling customer inquiries and complaints
• Create, maintain, and utilize a complete lead follow-up system
• Keep lead agent informed regarding challenges and issues that need to be handled but otherwise keep Agent free from distraction
• Answer the phone and use scripts to convert potential leads into appointments for agent
• Provide concierge-level customer service to clients
Key skills & abilities:
• Technology savvy - able to learn new programs quickly and able to troubleshoot common issues
• Strong computer skills, MS Office, MLS, internet, social media, aptitude to learn and use other systems such as DropBox, GoogleDocs, MLS, Zip Forms, etc
• Attention to detail, high-level accuracy with documents
• Concerned about doing things the right way
• Ability to assess, prioritize and act quickly
• Ability to bring about order in the midst of chaos
• Learning based
• Deadline driven
• Open to new ideas and systems
• Service based attitude
• Able to stay calm when client is emotional / empathize and build relationships
• Solution-oriented
Requirements:
• Minimum of 2 years of college; 4 year degree preferred
• 4+ years of Executive Assistant or Office Management experience
• Prior real estate experience preferred but not required for a smart, motivated candidate
• This is a long-term Administrative position. Aspiring Realtors should not apply.
• Candidate must have a reliable and presentable car and be licensed and insured
• Desire to get a Texas Real Estate License in order to assist the team fully
• Smart phone / texting capabilities
To Apply: Please put "REA AUS 211" in the subject of your email when submitting your resume.
Compensation: $36,000 - $44,000 plus bonuses and other incentives
Hours: 40 hrs / week M-F, flexibility on the evenings / weekends required
This is a full time, direct hire, permanent position. Due to the high volume of resumes we receive only qualified candidates will be contacted. Thank you for your understanding.
ProREA Staffing is a nationwide staffing agency that specializes in the real estate industry. For more information please visit www.proreastaffing.com
Click here to apply.